DRAFT DOCUMENT
If we can find a-z+ problems in Pan Trinbago, we can find a-z+ solutions
Concerned Individuals for Pan has a document which proposes 68 suggestions on improving the system which Pan Trinbago operates under. These suggestions are categorised by topic such as STRUCTURE, POLICIES, BUSINESS, INTRENATIONAL TRADE, EDUCATION, PANYARD DEVELOPMENT and EVENTS. We would like your input. Be sure to make suggestions and offer constructive criticisms.
This is an extract of the document.
Structure of Organization:-
a. Separation of responsibilities. Executives must not hold administrative positions. E.g.
No more President /C.E.O.
No more Secretary / Office Manager etc.
No more Vice President / Events Manager etc.
b. Administrative arm (C.E.O, Officer Manager, Events Manager etc.) must have qualifications /experience and will be on short-term contracts. These contracts would only be renewed on a result-based assessment.
c. The executive would act only as the Board of Directors, charting the way forward with futuristic planning. The execution of these plans would be the responsibility of the C.E.O. and his team.
d. A team willing to volunteer their expertise/advice to the executive would be created. E.g. (business men, lawyers, economists, educators, politicians etc.)
e. Constitutional reform.
f. Recognize the pan players and represent their needs as an item in the constitution or by-laws.
Document of Concerned Individuals for Pan
Suggestion to improve the document would be accepted, deliberated and possibly incorporated.
Be apart of the solution not the problem.
Replies
a lot to fix....
Who will champion our cause.
Aquil: I have ah A-Z+ PLAN to get the PAN PLAYERS their $500 that allyuh was making so much noise about in KEITH DIAZ MEETING yesterday. I mostly like to be a ONE MAN SHOW, but Gregory Lindsay and I may have some similar ideas. Ah have to wait until the end of October for PLAN B and after the BACCHANAL YESTERDAY allyuh out ah gas anyway. So It look like have to A-Z+ by myself!!!
Mr Claude u are a brilliant man, for reminding ppl the we not only talking about the problems but we the CIP members are also proposing solutions.
My apologies to the hard working staff of Pan Trinbago. This point does not apply to you and would be corrected wherever published.
Correction on the A to Z solution document.
Administrative staff changed to administrative arm and will now read as:-
b. Administrative arm (C.E.O, Officer Manager, Events Manager etc.) must have qualifications /experience and will be on short-term contracts. These contracts would only be renewed on a result-based assessment.
Aquil: I don't mean to MIX MATTERS. But what are your thoughts on that ROCK AND PAN music project. To keep the integrity of your topic you should answer under my earlier appeal to you under that specific topic!!!
I just realized that I am a CONCERNED INDIVIDUAL FOR GLOBAL PAN MUSIC PRODUCED BY TRINIDADIANS.
That makes me a CIGPMPT!!!
Rock is not a genre that i am in to. however the concept is an excellent idea and i will mostly defenatly support a project like that. It is ground breaking and i applaud the master mind of the project. Yes you are CIGPM. Leave out PT.
Aquil: Just to be clear!!!! I don't like the MUSICAL CONCEPT!!! That is not what I would do if I did go into a studio to produce GLOBAL PAN MUSIC. I have been pretty specific over the years on this forum on what my approach would be.
But I am looking at the WHO and the resources and musical experience and technical skills and music mastery and financing and marketing and built in audience and music industry connections. And I am looking down the road that when you have about 100 people working on a project like this how it could expand into other projects and eventually come to rest on the RIGHT PROJECT that delivers PAN MUSIC to the WORLD.
This is kind of breaking my heart that we could not see this opportunity staring us in the face and jump on it. (Although it is NOT TO LATE!!!) Especially since that is ALL I have ever talked about on this FORUM for so many years.
Notice what Tracy Thornton said the REAL OBJECTIVE was!!!
... and ALL OF THIS (a-z) is just under STRUCTURE and allyuh eh even get to POLICIES, BUSINESS, INTERNATIONAL TRADE, EDUCATION, PANYARD DEVELOPMENT and EVENTS as yet.
This is going to be like the 2000+ pages of OBAMACARE!!!
Somebody went into a BUREAUCRATIC FRENZY.
We posted policies already. There is a lot to fix my friend.
This is an extract of the document.
Policies on Accountability, Transparency and Efficiency: -
f. Maximize efficiency throughout departments.
E.g. Departments must be created, equipped, staffed and have an annual budgetary allocation. E.g. Public Relations department, External Relations department, Education department etc. This system would ensure that elected officers have all the support needed to accomplish their objectives, does not exceed Pan Trinbago’s budget and it would be easier to assess the elected officers’ performance or lack thereof.
g. Maximize efficiency through communication e.g. using electronic media to get information to bands in a timely manner.
h. Efficient Secretariat.
i. Minutes, agenda and financial reports circulated one week before meeting.
j. Minutes and Financial Reports should also be circulated to Zonal Chairman.
k. Correspondence must be promptly addressed and feedback provided to sender at meetings.
l. President must have a recommended ceiling figure he may approve for payment. Any amount above this must be approved by the board.
m. Salaries, stipends, bonuses and honorariums must be approved by the board and they must inform the membership of these figures prior to payment.
n. All contracts should be approved by the board and any contract which is signed without a board decision will not be binding. Members must be informed of the contractual arrangements and the figures of the contract prior to execution.
o. Mechanisms must be put in place to measure individuals’ performances both in the executive and administrative departments of the organization.
p. Written commitment from Government sponsored shows or competitions prior to hosting.
q. There must be a maximum financial cut off on items purchased for the organization by the President/Treasurer/C.E.O. Items above this range must go to the Executive for approval. E.g. A minimum of three quotes from various suppliers must be supplied, prior to discussion/consideration or approval.
r. Constringent policies for rental of commodities/vehicles on behalf of the organization e.g. Approval by the board of any item to be rented must be given prior.
s. Member bands must be awarded first preference on contracts within the organization, as opposed to external organisations. e.g. Millions of dollars in contracts on the Greens by none entity of the Steel band movement.
t. Selection of Bands for tours e.g.
To create a list of bands on our website for selection for International tours. All bands listed would be eligible and selection would be based on availability and succession i.e. bands would each have a turn at selection. The bands would know when it is time to get themselves prepared. This process would alleviate biasness and would not allow executive members to have their bands alone selected for tours.
u. Selection of bands for Pan Trinbago shows during the year e.g.
Creating a list of bands on our website for Pan Trinbago shows during the year. All bands listed would be eligible and selection would be based on availability and succession i.e. bands would each have a turn at selection. The bands would know when is time to get them selves prepared. This process would alleviate biasness and would not allow executive members to have their bands alone selected for these gigs.
v. Selection of judges for International duties e.g.
Create a list of viable judges on our website for selection for International duties. All judges listed would be eligible and selection would be based on availability and succession i.e. This would alleviate biasness and would not make it seem that the President and certain members of the Executive giving the judges a favour. A favour which then makes the judges compelled to give these executive members bands high points in Panorama in order to be selected for international duties again.
Document of Concerned Individuals for Pan
Suggestion to improve the document would be accepted, deliberated and possibly incorporated.
Be apart of the solution not the problem.