DRAFT DOCUMENT
If we can find a-z+ problems in Pan Trinbago, we can find a-z+ solutions
Concerned Individuals for Pan has a document which proposes 68 suggestions on improving the system which Pan Trinbago operates under. These suggestions are categorised by topic such as STRUCTURE, POLICIES, BUSINESS, INTRENATIONAL TRADE, EDUCATION, PANYARD DEVELOPMENT and EVENTS. We would like your input. Be sure to make suggestions and offer constructive criticisms.
This is an extract of the document.
Policies on Accountability, Transparency and Efficiency: -
f. Maximize efficiency throughout departments.
E.g. Departments must be created, equipped, staffed and have an annual budgetary allocation. E.g. Public Relations department, External Relations department, Education department etc. This system would ensure that elected officers have all the support needed to accomplish their objectives, does not exceed Pan Trinbago’s budget and it would be easier to assess the elected officers’ performance or lack thereof.
g. Maximize efficiency through communication e.g. using electronic media to get information to bands in a timely manner.
h. Efficient Secretariat.
i. Minutes, agenda and financial reports circulated one week before meeting.
j. Minutes and Financial Reports should also be circulated to Zonal Chairman.
k. Correspondence must be promptly addressed and feedback provided to sender at meetings.
l. President must have a recommended ceiling figure he may approve for payment. Any amount above this must be approved by the board.
m. Salaries, stipends, bonuses and honorariums must be approved by the board and they must inform the membership of these figures prior to payment.
n. All contracts should be approved by the board and any contract which is signed without a board decision will not be binding. Members must be informed of the contractual arrangements and the figures of the contract prior to execution.
o. Mechanisms must be put in place to measure individuals’ performances both in the executive and administrative departments of the organization.
p. Written commitment from Government sponsored shows or competitions prior to hosting.
q. There must be a maximum financial cut off on items purchased for the organization by the President/Treasurer/C.E.O. Items above this range must go to the Executive for approval. E.g. A minimum of three quotes from various suppliers must be supplied, prior to discussion/consideration or approval.
r. Constringent policies for rental of commodities/vehicles on behalf of the organization e.g. Approval by the board of any item to be rented must be given prior.
s. Member bands must be awarded first preference on contracts within the organization, as opposed to external organisations. e.g. Millions of dollars in contracts on the Greens by none entity of the Steel band movement.
t. Selection of Bands for tours e.g.
To create a list of bands on our website for selection for International tours. All bands listed would be eligible and selection would be based on availability and succession i.e. bands would each have a turn at selection. The bands would know when it is time to get themselves prepared. This process would alleviate biasness and would not allow executive members to have their bands alone selected for tours.
u. Selection of bands for Pan Trinbago shows during the year e.g.
Creating a list of bands on our website for Pan Trinbago shows during the year. All bands listed would be eligible and selection would be based on availability and succession i.e. bands would each have a turn at selection. The bands would know when is time to get them selves prepared. This process would alleviate biasness and would not allow executive members to have their bands alone selected for these gigs.
v. Selection of judges for International duties e.g.
Create a list of viable judges on our website for selection for International duties. All judges listed would be eligible and selection would be based on availability and succession i.e. This would alleviate biasness and would not make it seem that the President and certain members of the Executive giving the judges a favour. A favour which then makes the judges compelled to give these executive members bands high points in Panorama in order to be selected for international duties again.
Document of Concerned Individuals for Pan
Suggestion to improve the document would be accepted, deliberated and possibly incorporated.
Be apart of the solution not the problem.
Replies
That coming under business Mr claude. Definitely, we have to do some sort of introspection on our main product (Pan music). How we package, market and distribute is important. We have to get with the times and sell our music through our website. 99 cents downloads etc. and yes, quality is of the utmost importance for our international market.
w. Produce a world class PAN MUSIC CD (working with a HIGH-LEVEL American MUSIC PRODUCER) so that EXPATS could approach MAINSTREAM RADIO STATIONS around the world and recommend the MUSIC for AIRPLAY. This CD should also be available for sale (in various formats) from a PAN TRINBAGO WEBSITE. And since this CIP is so obsessed with CONTROLLING EVERYBODY they should put out an edict that ALL EXPATS the world over who claim to SO LOVE PAN MUST BUY TWO COPIES.