Trinidad and Tobago National Steelband Music Festival 2013

Rules and Regulations Orchestra Category

1.     Premise: 

That the Festival  “PAN IS BEAUTIFUL X1I”  Trinidad & Tobago National Steelband Music Festival  shall be conducted under the guidance  of  a Festival Management Committee 

That the Festival  “PAN IS BEAUTIFUL X1I” Trinidad & Tobago National Steelband Music Festival  is open to Senior member steelbands only and not open to Junior Bands of the Large Bands nor to school bands or bands that compete in the Junior / School Steelband  Music  Festivals. 

1. Entrants / Participants in this Festival Pan Is Beautiful XII  must be registered and  fully    paid  up  members  of  Pan Trinbago Inc. 
2. That the Orchestra Category of Pan Is Beautiful X1I Trinidad and Tobago National Steelband Music Festival  be structured to engage the participation of registered Bands of Trinidad and Tobago.
3. That  Bands  registered in the Orchestra Category, be allowed to register only: TWO (2)  SOLOISTS  IN THE  MINOR CATEGORY OF THE  FESTIVAL.
   
4. That no person be permitted to compete / perform as a  member of more than one entrant in any  one of  the categories comprising  the  Minor category of  the Festival (i.e. a person  can  perform with only one (1) Ensemble  or one (1)  Single Pan Band ). 
5. That  no  person be permitted to compete / perform as a  member of more than one  (1)  participating  Orchestra. 
6. An unattached individual  shall be allowed to perform as  a  Soloist  in the  Minor category,  only  if  registered as  a  financial  member  in  good  standing with Pan Trinbago.
7. That  no  Band  registered  to   compete  as  an Orchestra for the Festival shall be allowed to   register and compete in the  Minor  Category  as a Single Pan Band or as an Ensemble     in  the Festival.

2.   Orchestra Test Piece 

That  the  “TEST PIECE”   for  all  Bands  registered  in the Orchestra Category  be “MR. PAN MAKER”  the  musical composition  of Dr. Leroy (Black Stalin) Calliste, selected   by the Festival  Management Committee. 

3.   Orchestra Finalists 

1. That the Finals be contested among Eight (8) Orchestras 
2. That the Eight Finalists thereat be selected ON MERIT

4.   Short Title:

1. These Rules Shall be cited as The Pan Is Beautiful XII  Trinidad and Tobago National Steelband  Music  Festival  Orchestra  Rules.
2. These Rules shall apply to all Orchestras registered as financial members in good standing with Pan Trinbago (1986) Inc. T.C.

5.   Definitions

In These Rules

• Adjudicator shall mean persons or person appointed by the Festival Management Committee of  Pan  Trinbago 1986 Inc. T.C., to evaluate and merit the performances of all participating Bands.
• Alternate Adjudicator(s) shall mean person(s) appointed by the Festival Management Committee of Pan Trinbago Inc. T.C., to evaluate and merit the performances of all Bands, but whose scores/outcomes do/does not  affect the Aggregate Scores of the Entrant/Participant/Orchestras.
• The Alternate Adjudicator shall however take the place of any of the other three (3) seated Adjudicators who may be unable to function for the entire stage of the competition or which they have been selected.
• Ballot System shall mean the process used to determine the order of performance of competing Orchestras.
• Designated Playing Area shall mean such area,  estate or Venue, selected by the Festival Management Committee of Pan Trinbago 1986 Inc. T.C., and within which Bands are to perform for the Festival.
• Festival Management Committee shall mean the group or persons appointed by Pan Trinbago 1986 T.C., and so charged with organizing and conducting the Festival.
• Orchestra shall mean any combination of  Pannists/Musicians playing Steelpan Instruments, and that such a combination contain no less than thirty – five (35) Pannists/Musicians, and no more than fifty (50) Pannists/Musicians inclusive of  Rhythm.
• Festival Producer shall mean Pan Trinbago 1986 Inc. T.C. and or its Authorized Agents / Organizations/ Committees.
• Test Piece shall mean  “MR. PAN MAKER”  –  the Musical Composition of  Dr. Leroy (Black Stalin) Calliste, selected by the Festival Management Committee, which shall be performed as originally scored, and thereafter be subjected to the Orchestra’s free and appropriate variations, for a period not exceeding Six (6) Minutes.
• Piece of Choice shall mean, any Musical Composition, that will not only test the skill of the player, but will also highlight the beauty and versatility of our National Instrument and is to be played in accordance with the Musical Score as submitted by the Orchestra and to be performed for a period not exceeding Twelve (12) minutes.
• The total playing time of each orchestra shall not exceed  Eighteen  (18) minutes.
• N.B. – NOT LESS THAN FOUR (4) CONSECUTIVE FESTIVALS MUST ELAPSE  BEFORE A COMPETITOR / ENTRANT / STEEL ORCHESTRA CAN REPEAT ANY PIECE OF MUSIC IN THE CURRENT  FESTIVAL.

7.   Structure of Festival:

1. Pan Trinbago 1986 Inc. T.C. and the Festival Management Committee reserves the right to structure this segment of the Festival based on the number of completed entries received by the closing date for registration  June  28^th  2013  viz Preliminary Round,  Semi-Final  Round,  Finals etc..
2. The Festival Management Committee reserves the right to limit the number of entries for each category.
3. No  steelband conventionally registered with Pan Trinbago 1986 Inc T.C. as an Orchestra shall  have  more than one  (1) entrant in this competition.
4. Each registered Orchestra shall perform with no less than 35 and  no more than 50 Pannists  / Musicians inclusive of Rhythm.
5. Orchestras  shall  progress  through  the  respective phases of the Qualifying Rounds ON MERIT   and  shall be notified of its Scores attained on completion of each Qualifying Round,.

8.  Adjudication:

1. Unless otherwise stated, the Festival Management Committee shall have responsibility to appoint all Adjudicators for each Round of the  Festival. 
2. The Festival Management Committee shall appoint Four  (4)   Adjudicators for each stage as afore-stated which   shall include three (3) Sitting  Judges and one (1)  Alternate  Judge.
3. The  Festival  Management  Committee  reserves the right to substitute  or appoint  additional Adjudicators.
4. The decision of the Adjudicators shall be final   and binding.
5. The criterion for Adjudication and the points awarded, in respect of the Test Piece and Tune of Choice performed at the Festival, shall be  consistent throughout the entire Festival, and shall include.
   1. Accuracy of Score: The ability of the Orchestra to perform the Musical Piece correctly and in accordance with the text of the score of the composer   –     40 points
   2. Accuracy of Dynamics:  The ability of the Orchestra to  most accurately perform  such  markings  on  the text of  the Composer’s   –      20 points
   3. Interpretation: The ability of the Orchestra  to express, render and interpret the musical piece of the Composer.   -       20 points
   4. Articulation: The  ability  of  the  Orchestra  to  express  and  follow  the  Phrasing  and Dynamic markings on the Score of the Composer.  -     10 points
   5. Quality of Sound: The correctness and  consistency  of sound of the instruments during the  Orchestra’s performance and as  produced by  the quality of tuning/blending and skill of  the Musicians.  –     10 points
6. No   competitor,  manager  or  leader  of  any   entrant  may  approach  or  speak  to   an   Adjudicator.   This  may  result in disqualification.  Necessary questions  from a  competitor  must  be  directed  to  the  Adjudicators  Assistant   or  a  Festival  Management  Committee  member.
7. ‘Disqualification” means that NO MARKS will   be given.  The  competitor  will  be  adjudicated  only.
8. The  marks  awarded  by   the Adjudicators are final.    Adjudicators’  reports  and  copies  of Music  Scores  will  be   available  to  competitors  at  the   Festival  Secretariat,  after  conclusion  of   the   competition.  It  is   the   responsibility  of   the    competitor  to  collect  these.
    

9.   Order of Performance:

1. Each Competitor / Entrant / Orchestra is required to present its members and instruments at the competition venue at least two hours prior to the time stipulated for the commencement of the competition. 
   1. In each Qualifying Round,  The Orchestra shall perform in  the order as drawn by Ballot.
   2. Where Orchestras are not represented at the balloting session, the Festival Management       Committee/ Pan Trinbago Executive (where applicable), shall  cause a ballot to be selected on the  absentee’s behalf.
   3. The absentee (orchestra) shall be notified within forty – eight  hours  (48hrs)  of  the  completed balloting system / process  of  its  performance schedule / sequence.
   4. Each competitor / Orchestra shall proceed to the judging area when instructed to do so by an  authorized person.
   5. Where any entrant /competitor/Orchestra shall  fail to appear in the position in which they were due to appear – as selected by ballot, the next entrant/competitor/Orchestra in  sequence  as  selected by ballot  shall perform before the judges when instructed to do so by a duly authorized personnel.    

10. Prizes:

1. All  prizes  shall be determined  by  the Central Executive of     Pan Trinbago  1986  Inc.  and  shall  be  subjected  to  the  Organization’s  Constitutional  10%  deduction. 

At the Finals Orchestras shall compete for Prizes as follows: 

2. There shall also be trophies awarded for: 
   1. Best Test Piece 
   2. Best Tune of Choice
   3. Champion Orchestra.

11. Discipline: 

1. The  Festival  Producers  shall  appoint  a Disciplinary  Committee of  five  (5)  members. 
2. The  Disciplinary Committee  shall  comprise  one  (1) executive member from  each  Region  and  a Pan Trinbago Central Executive Officer  as  Chairman / Chairperson.
3. The responsibility of this Disciplinary Committee shall be:
   1. Investigate matter.
   2. Determine guilt / innocence.
   3. Determine and effect penalty.
4. Orchestra(s)  who  after  due  process  is/are disqualified, shall  forfeit  all  rights  to  prizes /  incentives.

12.  Conduct  During  Performance:

1. Respectful silence is expected of everyone in the venue. No movement in or out of the venue is permitted during performances or adjudications.  This applies throughout the Festival.
2. Any unseemly or unsportsmanlike behavior exhibited in any section of this Festival will result in the person concerned and the leader/group / steel orchestra to which he/she belongs being liable to immediate removal and being banned from the Festival for up to four years.  N.B. Entry Fees are not refundable in this instance.

 Again, Participants and audience are requested to switch off any audible device they may have on their person while the Festival performances are in progress.

13.  Contingency Matters:

1. Each Competitor / entrant / performer or Steel Orchestra shall be responsible for the care of their instruments at all times. The Festival Management Committee / Pan Trinbago 1986 Inc. T.C. and/or its Agents shall not be responsible  nor  shall they  be held  liable  for:-
   1. The loss of, theft of, or damage to Scores, musical instruments, music - stands or other property.
   2. Transportation of Instrument and Musicians.
   3. Setting and positioning of Instruments and props at the Venue.
   4. Security of Instruments and Musicians during the Festival.
   5. Injury to Musicians during the Festival.
2. Competitors/entrants/performers and Steel Orchestras must provide complete and correct information on Registration forms.  The Festival Committee shall not be responsible for detecting errors.  Information submitted will be printed as given.
3. No electronic audio and or visual equipment shall be used by Orchestras to enhance performances during the festival.
4. The use of video cameras and recording devices of any kind by the competitors / entrants / performers / steel orchestras or audience is not permitted unless the person concerned can show a valid license allowing the recording of the event and have the permission of the performers or the parents of performers under the age of 18.

14. Broadcasting and Recording Rights:

 It  is  a  condition  of  participation  that  any entrant/ competitor/ performer/ Steel Orchestra agrees:

1. That any performance given during the Festival may be broadcast live and/or recorded  for subsequent broadcast on radio and/or television without payment to the competitor. All broadcasting rights to any performance at the Festival shall belong to the Festival i.e. Pan Trinbago 1986 Inc., which will be free to dispose of them as it sees fit.
2. That any performance given during the Festival  may, without  payment, be recorded and the Festival shall be entitled to possession of any such recording and shall further be entitled to reproduce any such recording and to sell, let for hire, offer for exposure, for sale or hire, distribute or otherwise dispose of any recording or reproduction of recording of any such performance in a  manner that it sees fit.
3. Pan Trinbago 1986 Inc. T.C. and or its Agents /  Committees / Organizations reserve the rights to make Audio, Visual and or Audio-Visual recordings of the performances of each Orchestra / Ensemble, Single Pan Band or Soloist of the Festival and to utilize such recordings for such purposes as it deems appropriate.
4. Notwithstanding items i  ii  and  iii  wherePan Trinbago 1986 Inc T.C. proposes to offer the said recordings for sale to third parties, the Organization shall enter into negotiations with each entrant / competitor / Steel Orchestra and or its Agents, whose performance is captured on the particular recording, prior to such sale to determine the quantum of remuneration to be remitted to them out of the profits realized from the said sale. 

15. Copyright:

It is contrary to the law to perform music which has been reproduced illegally.  Should any competitor / entrant do so, - the Pan Trinbago 1986 Inc. and The Pan Is Beautiful XII Festival Committee accepts no responsibility for any action taken by publishers.

16. Where in the conduct or implementation of the “Pan Is Beautiful X1I”  Steelband Music Festival 2013, - Pan Trinbago 1986 Inc T.C., reserves the right to rule on any matter, which develop(s) on which these Rules and Regulations are silent.